The Open Roberta Lab, a project in the “Roberta® – Learning with Robots” initiative of the Fraunhofer Institute for Intelligent Analysis and Information Systems IAIS, is an online programming environment for robots, using the visual programming language NEPO®.

As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you on your data privacy rights as they pertain to the use of our website.

Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

1. Scope of this Agreement

This data protection information shall apply to the project website located at lab.open-roberta.org and all services we offer in context with this project as web services or mobile app providing we refer to this data protection information.

2. Name and contact information of the person who signs responsible for processing and the appointed data security officer

Controller as defined in Article 4 No. 7 GDPR:

Fraunhofer Society for the Advancement of Applied Research
Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastraße 27 c,
80686 München [Munich, Bavaria, Germany]

for her Fraunhofer Institute for Intelligent Analysis and Information Systems IAIS,

Schloss Birlinghoven,
53757 Sankt Augustin, Germany

(in the following referred to as 'Fraunhofer IAIS’)

Email:           info@iais.fraunhofer.de
Telephone:   +49 2241 14-3000
Fax:              +49 2241 14-4-3000

You can reach the data protection representative of the Fraunhofer Institute at the above address, c/o Data Protection Officer or at datenschutz(at)zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

Alternatively, you may want to send an email at roberta-zentrale(at)iais.fraunhofer.de.

3. Processing of Personal Data and Purposes of the Data Processing

a) During Your Website Visit

You have the choice to access our website without revealing your identity. In this case, the active browser on your computing device sends nothing but the automatic information about itself to the server of our website to enable the connection. This includes the browser type and version and the date and time of access.  Included in the transmitted data is also the IP address of your device. Our server stores this IP address in a log file and deletes it automatically after thirty (30) days.

We process the IP address for technical and administrative purposes when we establish a stable connection between your device and our server. This ensures the security and functional reliability of our website. In the event an attacker tries to harm our system, the stored data allow us to trace the illegitimate activity.

The legal foundation for processing the IP address is Article 6 para. 1. lit. f GDPR. We have legitimate interests in maintaining the security of our website and in providing trouble-free website services as outlined above.

Processing the IP address of the requesting device in our log file does not allow us to draw direct conclusions on the identity of the website visitor.

Furthermore, we use cookies and analytical services when visitors access our website. We explain the use of cookies and analytical services in Sections 5 and 6 of this data protection statement.

b) When creating a user account

You can create a user account on our website. This user account enables you to save programs you have created in the Open Roberta Lab, download them from Open Roberta Lab and publish them in Open Roberta Lab (Section 3.c).

When you create a user account, we do not collect any mandatory information that contain personal data. To set up the user account, however, you must choose and enter a password as well as a user name. In addition, the following data can be provided voluntarily:

• Name and
• email address.

The user name and password you choose allow you to access your user account. At any time, in your user account, you can view the data stored concerning you and edit it (except for the user name you chose).

This data is processed in order to

• save your programs and settings for you in the system,
• to make your programs and settings available to you,
• to display a personal greeting when you enter the lab, and
• to prevent abuse in connection with publishing programs in the gallery (Section 3.c)

Data processing takes place in response to your query and is necessary pursuant to the first sentence of Article 6(1), point (b) GDPR for the purposes mentioned.

After your user account is deleted, your data will be automatically deleted to prevent further use except if we are obligated pursuant to Article 6(1)(c) GDPR to observe a longer storage period due to retention and documentation obligations pursuant to tax and commercial law (German Commercial Code (Handelgesetzbuch, HGB), German Criminal Code (Strafgesetzbuch, StGB) or German Tax Code (Abgabenordnung, AO)).

c) When using the gallery function

You can publish programs on Open Roberta Lab. Your program will be published in the gallery, below the key program information, along with the pseudonym you provide.

A user account is required in order to use the gallery function. (Section 3.b) The following information must be entered in the user account:

• Email address

Your email address is required to set up the program in the gallery but is not published with your program. We use your email address only in the event of account misuse; we use it to close or block the account, as well take down previously published programs and/or prevent publication of programs.

The data processing takes place pursuant to your publication in the gallery and is justified within the scope of our legitimate interest in an exchange of opinions and information in accordance with Article 6(1)(f) GDPR.

In your user account, you can view the data saved concerning you and change it at any time, except for the user name you chose yourself. (Section 3.b)

4. Transfer of Personal Data to Third Persons

We transfer your personal data to third parties only under the following circumstances:

• We entered into a contract with you, and the transfer is necessary to execute the contract as prescribed in Article 6 para. 1, page 1, lit b GDPR
• According to Article 6 para. 1, page 1, lit. c GDPR and according to applicable law, we are obligated to transfer the data to a specific third party.

The third party/third parties shall use the transferred data for the specified purpose exclusively.

Furthermore we host our website exclusively on our own servers at our location (Fraunhofer IAIS) in Germany.

The transmission/transfer of personal data to a country outside the EU or to an international organisation is prohibited.

5. Cookies

We use server-side cookies. Cookies are small files, which are automatically created by the browser of the user device and stored in your device (PC, laptop, tablet, smart phone or similar device) when you visit our website.  Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.

Cookies contain information pertaining to the specific device, which accessed our website.  However, this does not give us direct knowledge of your identity.

One reason for us to use cookies is making the use of our website more convenient for you. We use session cookies to recognise that you have already visited certain pages of our website.

We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server recognises your device as prior visitor and remembers your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us to evaluate and optimise our web offerings (see Section 6). These cookies allow us to recognise repeat visits from your device. These cookies will be deleted automatically after twenty-five (25) month.

The data obtained with the help of cookies serve our legitimate interests and the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete exclusion of cookies may prevent you from using all functions on our website.

6. Web Analysis using Matomo

On our website, we use the open source software Matomo of InnoCraft Ltd, New Zealand, to analyse the activities of our website visitors. We use the overall analysis to optimise our website design and content. However, the data do not enable us to identify users directly.

In context with the Matomo web services, we use cookies. These cookies allow our service to analyse how our website visitors use our website.  The cookie contains information, including personal information, which characterises your visit on our website. Under a pseudonym, Matomo creates your user profile for analytical purposes. Since we host the Matomo software on our own server, the analysis does not require the processing of data by third parties.

We do not use the so collected data to identify you personally, and your data are never commingled with your personal data, which can be associated with a pseudonym associated with you.

To the extent that the web analysts collect IP addresses, these addresses are stripped of their last control number block upon collection to anonymise the addresses instantly.

We process the data based on our legitimate interests in optimising our online web offers and Internet presence according to Article 6 para.1, lit. f GDPR.

Currently, we analyse your visits to our website using the Matomo web analysis. Please click here if you want to prevent us from analysing your visits to our website.

7. Your Rights as Affected Person

You have the right

• According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
• According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following: Purposes of the data processing - The categories of personal data - the categories of recipients to which we transmitted/disclosed or will transmit your data - the planned storage periods of data - the existence of the right to correction, deletion, restriction of processing and objection - the right to appeal - the right to know the origin of data in the event that we did not collect these data - the right to meaningful and detailed information on the existence of automated decision-making including profiling
• According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the Fraunhofer Society
• According to  Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defence of legal claims
• According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
• According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
• According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

8. Data Security

We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognise a secure TLS connection by the s following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

By the way, we use suitable technical and organisational safety procedures to protect your data against inadvertent or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

9. Amendments to the Data Security Information and its Timeliness

This data protection information as amended on July 2018 is currently applicable.

Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information by clicking the link on the following website

https://www.roberta-home.de/en/privacy-policy-open-roberta-lab/

You may read or print this updated and amended version at any time.